The WIP report that builds itself, and the alert that fires before closeout.
For controllers and owners who find out a job lost money 30 days after they could have done anything about it.
Your accounting system is accurate. It is just late, and it only knows what accounting knows. This joins it to the field, the estimate, and payroll every week, and names who should act.
Read-only into your systems. Reconciled to your books before you see it.
How do I know if a job is over budget before it's finished?
A contractor knows a job is over budget before it is finished when estimate, committed cost, actual cost, hours, and billings are joined weekly instead of at month-end and an alert fires the week one of them moves against plan. Omadli Group builds that as an automated WIP report and over-budget alert on the systems a contractor already runs: Sage 100 Contractor, Sage 300 CRE, or Sage Intacct for costs and billings; Procore, BuildOps, or JobTread for budgets, commitments, and change orders; QuickBooks; isolved or payroll for hours. The pipeline pulls on a schedule, computes percent complete, earned revenue, and over and under billings your way, reconciles the result to the general ledger and to closed jobs, and publishes to email, Microsoft Teams, or a dashboard. An AI Site Superintendent reads it and flags labor over plan, completed work not billed, and unsigned change orders, naming the project manager or controller who should act. A dashboard averages about 18 days to go live.
Automated WIP, at a glance
| Sources | Sage 100/300 CRE/Intacct, Procore, BuildOps, JobTread, QuickBooks, isolved, Excel baseline. |
|---|---|
| Computed | Percent complete, earned revenue, over/under billings, estimate to actual by cost code, cash position. |
| Alerts | Labor over plan, completed work not billed, change order pressure, no-budget-line spending. |
| Reconciled to | The controller's current WIP and jobs already closed, before anyone sees it. |
| Delivered | Email, Microsoft Teams, or a dashboard, on a schedule. Excel export from the same source if wanted. |
| Timeline and guarantee | About 18 days to live; 30 to 45 days to weekly reviews. 60-day visibility guarantee. |
From rebuilt monthly to refreshed weekly in 30 to 45 days.
Connect and map
Read-only access. Jobs, cost codes, and entities mapped across accounting and field systems. Your current WIP is the baseline.
Build and reconcile
Percent complete, earned revenue, and over/under billings computed your way, then reconciled to the ledger and to closed jobs until they match.
Roll out and review weekly
The WIP refreshes on a schedule, alerts go to named owners, and leadership runs the weekly review off it instead of month-end.
Which systems the WIP pulls from.
WIP automation, answered.
Pull Sage 300 CRE job cost, billings, and estimates on a schedule into one database, compute the WIP there with your definitions of percent complete and earned revenue, reconcile to the GL, and publish. Omadli builds that read-only, working from Sage exports today and the API where your edition allows. Your controller signs off against her version before the spreadsheet retires.
Whatever it means at your company. The default flags a job where hours or cost are running ahead of percent complete by your threshold, spending posted with no budget line behind it, completed scope with no invoice, and change orders without paper. You set the thresholds in the Blueprint.
Yes, or it does not ship. Every model is reconciled against recently closed jobs and the general ledger before rollout. On one client the reconciliation itself surfaced $1,055,524 of spending with no budget line behind it, 15.4% of cost dollars on open jobs.
Yes. QuickBooks jobs or classes plus your estimate is enough for a WIP and an over-budget alert. QuickBooks Online also accepts write-back, so approved entries can post automatically.
A dashboard averages about 18 days to live, with weekly reviews running by day 30 to 45. If after 60 days you do not feel you have materially better visibility into job and service margins, we refund the fee or work for free until you do.
See the job going over while there is still time to fix it.
Bring last month's WIP to the call. We show you what the automated version looks like on your numbers.