Every GC wants a different report
Daily reports, pay apps, and lien waivers rebuilt by hand for each customer's format.
Construction // AI for specialty contractors
AI for specialty subcontractors: know which GCs and which jobs you make money with.
How flooring, insulation, framing, and other specialty subcontractors use AI: job margin by GC and job, daily reports and material tracking automated, and pay apps that do not wait on a spreadsheet. Omadli Group, Boston.
Works on Procore, Sage, QuickBooks, JobTread, Excel. Nothing gets replaced.
What back-office work can a specialty subcontractor hand to AI today?
A specialty subcontractor can hand AI the back-office work that runs between two systems on a schedule: the job cost report, the WIP, the daily report roll-up, material tracking against the estimate, pay application follow-up, and the phone. Omadli Group connects the subcontractor's existing systems (Sage, QuickBooks, Procore, BuildOps, JobTread, Microsoft 365) into one job view and puts an agent on it. For flooring, insulation, framing, and other trades that work for many general contractors, the most useful view is margin by GC and by job: which customers pay on time and which jobs carry the profit. The agent flags labor and material running ahead of the estimate and completed work not yet billed. Farmon, the knowledge-base agent, answers questions from subcontracts and submittals in plain English. Omadli Group is based in Boston, Massachusetts, starts with a $5,000 Automation Blueprint, and a dashboard averages about 18 days to go live.
AI for a specialty subcontractor, at a glance
| Margin by GC and job | Which general contractors and which jobs carry the profit, and which pay slow. |
|---|---|
| Material vs estimate | Material invoices against the bid by job, flagged when they run ahead. |
| Daily reports and pay apps | Roll-ups and follow-ups produced on a schedule instead of typed on Friday. |
| Documents | Farmon answers from subcontracts, submittals, and SOPs. |
| Systems | Sage, QuickBooks, Procore, BuildOps, JobTread, Microsoft 365, Google Drive, SharePoint. |
| Starts with | Automation Blueprint from $5,000 per scope. |
The problem
What goes wrong in a specialty office today.
Material bought against a guess
Takeoff said one number, purchase orders say another, and nobody compares them until closeout.
Slow-paying GCs look like good customers
Revenue says yes. Cash and margin by customer say otherwise.
Three uses
What AI does for specialty contractors, in order of payoff.
01
Margin by GC
Profit and days-to-pay by customer, so you know which bids to chase.
02
Material tracking
PO and invoice lines against the estimate per job, flagged when they run ahead.
03
Document agent
Farmon answers what the subcontract says about retainage, notice, or scope in seconds.
Your software
Which systems does this connect to for specialty contractors?
Each one has its own page: what we pull, three automations, and how write-back works.
| Software | What it holds | Details |
|---|---|---|
| Procore | Project management for general and specialty contractors: budgets, commitments, change orders, RFIs, daily logs. | Procore with Omadli |
| Sage | Sage 100 Contractor, Sage 300 CRE, and Sage Intacct Construction: construction accounting, job cost, payroll. | Sage with Omadli |
| QuickBooks | QuickBooks Online and Desktop: accounting for smaller contractors, often with job costing done in classes or in Excel. | QuickBooks with Omadli |
| JobTread | Construction management for builders, remodelers, and specialty contractors: estimates, budgets, schedules, customer portal. | JobTread with Omadli |
| Excel | The spreadsheet that glues construction accounting, field, and estimating together in most offices, rebuilt by hand every week. | Excel with Omadli |
What the work finds
One proof point.
On one construction company's open jobs, $1,055,524 of spending had no budget line behind it, 15.4% of all cost dollars, and $124,096 of completed work was being financed by the company across 12 of 121 jobs. Amounts identified, not recovered.
Questions specialty owners ask
Straight answers.
Yes. Omadli joins job costs and invoices in Sage or QuickBooks to the customer and job records in Procore or JobTread and shows margin and days-to-pay by general contractor. It is usually the first report a specialty sub asks to see twice.
By pulling the field entries and purchase orders already in Procore, BuildOps, JobTread, or Microsoft 365 on a schedule, rolling them up per job, and comparing material lines to the estimate. Omadli builds the pull, the roll-up, and the alert; a person still approves anything that posts.
No. Omadli connects read-only to the systems you already run and builds on top of them. Nothing gets replaced, and your team keeps working where they work today.
A dashboard averages about 18 days from kickoff to live, measured across our builds. Vickie, the AI receptionist, goes live on your number in 22 days. The Automation Blueprint that comes first is priced from $5,000 per scope.
Omadli Group is based in Boston, Massachusetts, meets Greater Boston contractors in person, and delivers builds and agents remotely for contractors across the United States.
Where to start
Three ways in.
Other trades
Bring one job that lost money.
A 30-minute call with Zulfiya Forsythe, CPA. We look at how the numbers moved between your systems and tell you what to build first.